In Attendance - Board of Directors: Timothy Fitzpatrick - President  Delia Ivanoff - Vice President Larry Teich - Secretary Lou Schneider - Region 1 Director Cecilia Arms - Region 2 Director  Catherine McGwier - Region 3 Director  David Kirschner- Region 4 Director  Jaya Navani - Region 6 Director Guests Suzanne Rachmaninoff - Executive Secretary Robin Cook - Region 3 Co-Chair Carol Barrach - FCC Siemens Water Treatment Loraine Noronha - ELAB, Inc. Kim Kostner - Genapure Maria Pacheco - Genapure Lynn Baylor - ELAB, Inc.

Committee Chairs: Timothy Fitzpatrick - Executive Committee Delia Ivanoff - Nominating Committee David Kirschner - Field Sampling Committee Jeffrey Goodwin - Host & Program Committee Jeffrey Goodwin - Analyst Accreditation Committee Lovie Hudson - Mentor Committee Lovie Hudson - Membership Committee, Mentor Committee Kathy Brooks - Professional Relations Committee Keith Kibbey - New Technology Sub-Committee Bill Hahn - Website Sub-Committee

Call to Order by Timothy Fitzpatrick at 1810 

Motion to Approve March 3, 2008 BOD Teleconference Meeting Minutes - distributed for review.  Motion Carried
  

Secretary's Report - Larry 

Membership
The following data reflect membership as of May 19, 2008.

Total members in good standing (2008 dues paid): 547

Of these numbers, 26 are Past Presidents and one is a Lifetime Member (Fred Hartledge).

This meeting so far has brought in 44 New Members and 34 Renewals.

There are an additional 191 names on the mail list that did not renew from last year.

Of the 547 members, 362 are in the online database, 59 actually registered online themselves, and Suzanne put 303 into the system. This means that 11% of the 2008 members used the online database to renew membership or become new members.

There are 424 email addresses signed up on the list-serve.

The Spring and Fall Meeting Attendance Comparison from 2005-2008 shows a slight decrease in attendance for this meeting. These numbers are not final so may increase slightly. Most noticeably, the regions further from the venue are down in numbers while those closer to the venue are up. This only emphasizes further the need on focusing on local venues hosted by the Regional Directors.

Overall, memberships through meetings total 219; 100 renewals and 119 new membership. (40% of membership came through meetings). As can be seen from the chart and table below, the almost 20 % increase in members from the same time last year can be attributable to the Regional coursework in Field Sampling and Ethics Training. The Regional Directors hosting or directing these valuable courses are to be commended on their pedagogic endeavors.
Respectfully Submitted,

Larry Teich
FSEA Secretary
Unanimously Accepted

Treasurer's Report - Andre 

2008 Spring Meeting Treasurer's Summary Report - May 6, 2008

Appended to this summary report are two additional reports:  the first is an Income and Expense (or cash flow) report for the 2008 year, to date; the second is the latest 2008 Budget Update report.  A complete summary register report is not included herein for brevity's sake, but can be provided upon request.  At the time this report was generated, the Society had a combined closing balance of $59,020.91 in a checking account and a commercial Certificate of Deposit. 

To date, our accountant, Stephen D. Herman CPA, has generated our 2007 Form 1096 (Annual Summary and Transmittal of U.S. Information Returns) and accompanying Form 1099 (Miscellaneous Income) for our contractual employee.  Both forms were sent to their intended recipients.  He has also generated our 2007 Federal Income Tax Form 990, which must be filed with the IRS on or before May 15, 2008. 

The Society's general liability insurance with Travelers Property Casualty Company of America was renewed for the period  February 16, 2008 through February 16, 2009.  The Society's Non-profit Directors and Officers Liability insurance through United States Liability Insurance Company will need to be renewed in July.

The Society's 2008 Not-For-Profit Corporation Annual Report was filed with the Florida Division of Corporations which acknowledged receipt and noted the Society's active corporate status on April 18, 2008 (see attached).

The Society's tax-exempt status will not expire until August 31, 2011.

Respectfully Submitted,

Andre Rachmaninoff
Treasurer

For information purposes, Delia signed and mailed our 2007 tax return last week.
Our accountant, Steve Herman, is moving next month, so I will update our Treasurer’s SOP to reflect that change of address and telephone/facsimile number. This is the only change I plan for the Treasurer’s SOP for the year.
Noted at the meeting, the annual Professional Relation Fees have been paid.
Our CD will mature early next month. Unfortunately, interest rates are nowhere near the almost 5% rate we had, but unless we wish to speculate in something a little more risky (securities), I recommend that we re-invest in another 6 month CD and hope that interest rates go up again by then. Please submit this proposal as a motion and let me know how the BOD votes.
Motion to accept Treasurer’s proposal - Cathy/CC - Motion carried.

Unanimously Accepted

Regional Directors’ Reports

Region 1 - Lou–  No report submitted

Region 2 - Cecilia–  On March 28 Region 2 had a Field Sampling workshop at the DEP office in Jacksonville. It was well attended we had full house.

Region 3 - Cathie–  No activity.

Region 4 - Dave– 

On April 14 & 15 2008 Region 4 held a Florida Society of Environmental Analysts Ethics and Data Integrity Training Workshop. Catherine Katsikis of Laboratory Data Consultants did a great job putting on the workshops. I want to thank Jeff Goodwin, Suzanne Rachmaninoff and all the attendees for the two workshops going so smoothly. Jeff and I played tag team with him doing the first workshop and myself doing the second one. Suzanne kept us straight both days.

Region 4 turned right around and had the FSEA Annual Fishing, Kayaking and Boat-outing going on since Dart was President. FSEA needs to get a report from Kathy Brooks or Lovie Hudson on how well the weekend went, because I had a very good time the whole weekend.

Region 4 will be working on a Field Sampling workshop before the year is out and maybe a day on the Island work day before it gets to hot or in the Fall. Region 4 is still looking for anyone that would like to get involved with Region 4 activities.

Region 5 -Elizabeth–  I’ve been working with Cathy Katsikis on setting up an ethics workshop for Region 5. The date will be July 15th (one day only) and the location will be in Naples, exact address to be determined. I’m going to be contacting Perkin Elmer to see if they’ll sponsor lunch. I’m also giving some thought to having a micro workshop, but that’s just in the planning stages for now.

Two days of ethics training classes were held and was very well received by the members. There were no negative reviews on the surveys. Wibby, Genapure, Florida Environmental, and Laboratory Data Consultants Florida hosted the breakfast and lunches. Wibby provided some very nice water jugs and coffee mugs for all the members attending.

Maybe looking at Micro for next training and will contact Ron Baker, Rubin, or David Whiting for information.

Old Business

Old Business Action Table – 

Item No	Date Proposed	Action	Date Completed
1	5/24/07	SOPs needed - Based on review of historic minutes, there should be SOPs for a variety of FSEA activities. A motion is made to assemble and codify the available SOPs and to generate SOPs for the Board Secretary and Executive Secretary. No Activity - A plan of action will be formulated at the Spring Meeting
2	11/30/07	Steering Committee - A meeting will be scheduled in the near future to address some issues brought to the chairs attention. No Activity - Richard will pick up the ball and run with it.
3	11/30/07	Membership Comm. - Tri-fold Pamphlet - More information requested - 3 types with 3 pages
4	11/30/07	Mentor Comm. - Discussion and agreement that the allocation of funds from the previous meeting should be used to fund the mentees for the next meeting.	5/21/08
5	3/3/08	Suzanne will send info on Micro workshop from Reg. 6 to Lou.	Completed

New Business

Committee Activities –   

Professional Relations Committee - Kathy – 

Professional Relations Committee
Spring Meeting 2008 Report

Education Outreach:
Since our last meeting, FSEA attended the Annual State science Fair and an Orange County elementary science fair. We currently have $150.00 left in gift cards for this year, and plan to send in special awards for next years Fairs early to avoid the back-up that I had this year.

New Technology Subcommittee:
No activity to report this quarter.

Website Subcommittee:
• Forums are being tested, should be live soon.
• We discussed on-line database of members and felt it was outside of our focus, needs, expertise and budget. We will revisit.
• The only project remaining that is approved, is the Industry Employment Tool ($720.) that was previously approved, but postponed in lieu of e-Commerce. I've requested a quote for the programming of Events Registration.
• We discussed on-line database of members and felt it was outside of our focus, needs, expertise and budget. We will revisit.
• We recommend, and request a vote from the board, that the Vendors listed on the website be limited to the exhibiting vendors from the most recent meeting and that we do not charge for website listings of vendors alone.

Website Sub-Committee - Bill
Question from BOD - With regard to the Website Sub-Committee report (as part of Kathy’s Professional Relations Committee report): Bill’s report from the 3/3/08 BOD teleconference noted that the on-line database was 99% done, yet Kathy’s report notes that “we discussed on-line database of members and felt it was outside of our focus, needs, expertise and budget. We will revisit” - what happened and will the “99% completed” be reflected in a future invoice (and if so, how much)?

The database in question was for a member’s list-serve and forms. That is completed and paid. The discussion above was for another venue.

New Technology Sub-Committee-Keith

No activity to report this quarter.

Mentor Committee - Lovie – 

STUDENT MENTORING PROGRAM COMMITTEE REPORT - MAY 2008

I. Mission Statement:

The mission of the Student Mentoring Program is to promote interest in the environmental analyst industry through the recognition and sponsorship of students in environmental sciences, chemistry, and related biological sciences from the accredited colleges in the state of Florida.

II. Activity Report:

1. The BOD has approved for 5 students to be sponsored at the spring 2008 meeting.
The following students are registered for the meeting: Jehangir Bhadha - UF, Stuart Muller - UF, Robert DeVor - UCF, Rebecca Fiddler - UCF, and Michael Webster-Gardiner - Wilkes Honors College.

• Congratulations CC on your success in raising additional funds for the Student Mentoring Program through the Platinum Exhibitor Program. We are getting close to our goal of having 6 students per meeting.
• Suzanne is preparing a Platinum Exhibitor poster that lists all the Platinum Exhibitors as well as the names and schools of the students (thank you Suzanne).
• The PhD students are preparing posters to represent their research.

2. The two students form UNF that were unable to attend in Fall 2007 will be attending the 2008 Fall meeting, Our liaison at UNF, Dr. Tony Rossi is still planning to join the FSEA as a new member.

3. The student mentoring program requests that the BOD review the amount of money contributed by the platinum sponsorships relative to the number of students we can sponsor for the next meeting. I would like to have the security of promoting several universities each session so that we have between 6 students at each meeting.

4. The FSEA banners are complete and one was exhibited at the 2008 Science and Engineering Fair in April. They look excellent! Thank you David Kirschner!

5. $100 in gift cards were awarded at the State Science Fair and several county fairs. Thank you Kathy for the beautiful certificates and the gift cards!

6. There will be no “formal” student mentoring committee meeting held at the 2008 Spring meeting, as there are no new topics to discuss at this time. If you have any suggestions or questions, I am happy to meet with you on an individual basis. As I begin to develop new relationships at the remaining universities, I will call on the committee members individually to work with those professors. I still believe that we should consider putting posters up at the universities and provide applications for those professors that would like to initiate a competitive approach to be awarded this honor.

Membership Committee - Lovie – 

FSEA Membership Committee - Spring Summary Report May 2008

A. The membership committee has not met since the 2007 fall meeting. I would like to hold a meeting immediately following the Wednesday session in order to accomplish the following:

1. Discuss proposed changes to the current FSEA tri-fold pamphlet. All members of the committee and the BOD have received a copy the pamphlet and should have their comments prepared for the committee meeting. I would like to have the suggestions finalized in our meeting so that they may be presented to the BOD for approval Wednesday evening at the BOD meeting. This way we can initiate the production before the fall meeting. The quotes that I have for the pamphlet are $418.36 and $538.36 for 1000 for Blk & White and in color, respectively. David and Suzanne have also obtained quotes. I will attempt to obtain those quotes prior to the meeting.

2. Discuss how we can best focus our responsibilities on a membership drive and getting the message out. See bylaws.
• Distribution of the pamphlets & Tim’s letter with a business card
• Mailing lists
• Other conference registration booths
• Members’ facilities place card holders at reception areas
• Regulatory agencies (can they disperse?)

3. Verify that every member of the committee has received his/hers business cards
and a copy of Tim’s Letter (updated again) to disperse until the pamphlet is
complete.

B. Tim’s personalized letter was updated with the new meeting dates and our website.

• Henry Beauchamp and Suzanne have distributed the letter written by Tim via the extensive email address list Henry had through Wibby which was merged with the FSEA database (with duplicates removed).

• I will review the list with Suzanne and Henry at the spring meeting, so that the committee may assess any subsets of the industry that they may not have on the list.

• I recommend that we have Tim write a generic letter omitting the meeting dates for now, that may be sent out while we are waiting on the pamphlets.

C. Membership committee members should be provided pamphlets, copies of Tim’s
letter, envelopes, and business cards to promote membership.
• How will we deal with postage?
D. The following recruits have expressed interest in joining the FSEA and attending the SPRING meeting. (Others may be added to this list after the membership committee meeting is held).
• Penny Stege - CF Industries
• David Pomella - PES Laboratory
• Megan Skeen - PES Laboratory
• Craig Fusaro - Streamline Environmental
• Lee Ford - Streamline Environmental
• Lauren - ACT Environmental
• Dan - ACT Environmental
• Dan Stone - CBI Environmental
• Richard Dillon - HOWCO Oil Refinery
• Dr. Tony Rossi - Professor of Chemical Ecology, UNF
• Stacey Padgett - Progress Energy

Analyst Accreditation Committee - Jeff –  No activities  

Steering Committee - Richard –  No Activities

Host and Program Committee - Jeff –  - Fall Meeting 2008 venue selection finalized - Palm Beach Gardens Marriott
- Spring Meeting 2009 venue selection finalized - Tradewinds, St. Pete Beach
- Three day Field Sampling Workshop for Fall Meeting (2008)

Bylaws Committee - Andre –  No Activities

Nominating Committee - Delia – 

No activities for the Nomination Committee.

We need to start thinking about a President, Treasurer and even # regions for the Fall Venue. Announcements and solicitations should be started and recommendations sent to Delia.

Field Sampling Committee - Dave – 

Region 3 Held a Field Sampling workshop

Region 6 held a Field Sampling Workshop

Region 2 held a Field Sampling workshop

This was because of the Region's Directors have done a great job putting on these workshops.

FSEA will try it's first state wide field sampling workshop on the Spring Meeting Wednesday's afternoon.

There is talk to but on field sampling workshop during the Fall meeting Wednesday afternoon, all day Thursday and Friday morning.

FSEA still have a change to set up FDEP training for members in Tallahassee, but we will have to see what the budget will allow us to do this year.

Executive Committee - Tim –  No Activity

Miscellaneous New Business – 

Needed Policy -

- Tim - Purchasing Policy - Members, Chairs and BOD are to send suggestions to Tim. Tim will formulate a draft.

- Proposal from Andre - In light of the ever-increasing fuel costs we are all experiencing, I recommend that we increase our mileage reimbursement rate from $0.420 per mile to the current U.S. General Services Administration rate (as of 3/19/08) of $0.505 per mile for a privately owned vehicle. Please submit this as a motion and let me know how the BOD votes FYI, the previous rate, implemented 2/1/07, was $0.485 - if the BOD thinks $0.505 is too high, I would recommend increasing our rates to at least $0.485, and would vote the same.
Motion to table proposal - Larry/Cathy - motion carried.

- Proposal from Kathy to adopt the current (current at any time in the present and future) Federal Index Rate without requiring further board action. Kathy will send a reference to Larry for inclusion in Policy. Motion to accept proposal - Cathy/CC - motion carried.

Professional Relations/Advertising - Kathy - Due to the decrease in attendance of the meetings, discussion of additional advertising avenues.
Moved to discussion within H+P Committee membership.

Future BOD Meeting –  To be determined

Adjournment-19:40 –  Motion to adjourn - Cathy/Larry - motion carried 19:40