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Board of Directors - In Attendance
:
Delia Ivanoff - President
Catherine Katsikis - Vice President
Robin Cook - Treasurer
Juan Manzano - Secretary
Elizabeth (Lou) Schneider - Region 1 Director
Catherine McGwier – Region 3 Director
Jaya Navaqni - Region 6 Director
Guests
Ming Chen
Kim Kostzer
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Committee Chairs - In Attendance:
Delia Ivanoff - Executive Committee
Catherinbe Katsikis - Nominating Committee
Linda Hoffman - Field Sampling Committee
Carol Barrick - Membership Committee
Henry Beauchamp- Host and Program Committee
Juan Manzano - Professional Relations Comm.
Juan Manzano - Website Sub-Committee
Absent- BOD and Committee Chairs
Cecilia Arms - Region 2 Director
Lovie Hudson - Region4 Director/Mentor Comm.
Elizabeth Woods - Region 5 Director
Timothy Fitzpatrick - Past Pres/Steering Comm.
Andre Rachmaninoff - Bylaws Revision Comm.
Jeffrey Goodwin - Analyst Accreditation Comm.
Keith Kibbey - New Technology Sub Committee
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Call to Order by Delia Ivanoff at 10:06AM
Motion to Approve May 20, 2009 and August 29, 2009 BOD Meeting Minutes.
Motion to approve Cathy, seconded Robin; approved.
Secretary's Report - Juan
October 27, 2009 FSEA Secretary’s Report
Membership The following data
reflect membership as of October 21, 2009.
Total members in good standing (2009 and/or 2010 dues paid):
553, an increase of 47 from the spring but a decrease of 43
from previous fall meeting.
Of these numbers, 27 are Past Presidents and two are Lifetime
Members (Fred Hartledge and Silky Labie).
Current Membership:
Region 1: 24
Region 2: 46
Region 3: 90
Region 4: 140
Region 5: 39
Region 6: 195
Out of State: 19 (Mostly past presidents and exhibitors)
Overall final number of attendees for this meeting was 146
which is the highest number since 2005. As of August 26th the
online registration has accounted for 15% of the registrations
(75) and we had a total of 750 people on the mailing list. (192
-2008 non-renewed members, 33 who attended meetings in 2008 or
2009 who did not pay dues that year, and 9 people who are not
members but requested to be on the mailing list).
Respectfully Submitted,
Juan Manzano
FSEA Secretary
Motion to accept the Secretary's report made by Cathie C.
andSeconded byRobin; Approved.
Treasurer's Report - Robin
Appended to this summary report are three attachments: 1)
Banking Summary report for 2009 to date; 2) Budget Summary for
2009 to date (but excluding the Fall Meeting); and 3) Fall
Meeting budget summary to date. (Not available on the
website).
The time at which this report was generated, the Society had a
closing balance of $31,936.48 in the checking account.
To date, our accountant, Stephen D. Herman CPA, generated our
2008 Form 1096 (Annual Summary and Transmittal of U.S.
Information Returns) and accompanying Form 1099 (Miscellaneous
Income) for our contractor (Executive Secretary), and both
forms were sent to their intended recipients. He also generated
our 2008 Federal Income Tax Form 990, which was filed with the
IRS.
The Society’s 2008 Not-For-Profit Corporation Annual
Report was filed with the Florida Department of State’s
Division of Corporations in April of this year.
The Society’s general liability insurance with Travelers
Property Casualty Company of America was renewed for the period
of February 16, 2009 through February 16, 2010. Additionally,
the Directors and Officers Liability insurance through American
Professional Liability Underwriters was extended for the period
July 5, 2009 through July 5, 2010.
The Society’s tax-exempt status runs from the period of
August 12, 2006 through August 31, 2011.
Respectfully submitted,
Robin Cook
Treasurer
Cathie C moved to accept the Treasurer's report; seconded by
Juan; approved.
Regional Directors’ Reports
Region 1 - Lou
–
No activity
Region 2 - Cecilia
–
No activity.
Region 3 - Cathie
–
QA workswhop in February
Region 4 - Lovie
–
Field sampling workshop February 2010; March or April there
will be a social
Region 5 -Elizabeth
–
No Activity.
Region 6 - Jaya
–
QA and Organic data validation workshop in December.
Old Business
Miscellaneous Old Business
–
- Meetings frequency -
Membership will be polled on meeting frequency. The new board
will evaluate logistics, cost and membership input for having
two meeting vs. one.
-
Procurement service -The
procurement policy consists of the following steps:
- Create scope of work for each
of the regional workshops needed.
- Determine if the existing
members are able to provide requested
workshop.
- Solicit vendors by
advertising on web site and list serve.
- Review vendors experience,
qualification and services to be provided.
- Maintain list of qualified
vendors for each area of expertise ex. Micro, QA,
Sampling.
- Region directors will request
cost from three qualified vendors if
available.
- Region director will select
vendors based on qualifications, cost and services
provided. Jaya and Robin will work on Micro scope
of work; Linda will work with sampling committee on
sampling scope of work; Delia and Jaya will work on QA
and ethics scope of work. Scope of works will be forward
to Cathie C. and Juan by December 15 for review by the
procurement committee.
- Executive board term -
Cathy C will write up and present to the Bylaws committee
– Alternate executive board elections. Two years term,
president and Vice president elected odd years, and
treasuryand secretary even years.
- Evaluation of life time
membership criteria - Carol will write up and send to
board for review
New
Business
Miscellaneous New Business –
- Vendor Participation
Options - Provide different venues by which vendors
are able to participate at the regular meetings. Henry will
come up with summary of options available for board review by
December 15th.
- Constant Contact Internet E-mail
Service -Board agreed to get new list serve service
for up to 1000 e-mail addresses at a cost of no more than
$250.00. Service will allow creation of multiple list groups
and professional mailings.
- Board discussed and approved a bonus of $600 for
executive secretary.
Committee Activities –
Professional Relations Committee - Juan –
No Activity.
Website Sub-Committee - Juan - Updated website; updated
forum.
New Technology Sub-Committee - Keith - No new activitiy.
Mentor Committee - Lovie –
Four students will be commuting to the meeting and will be
presenting posters.
Membership Committee - Carol Barrick –
The association trifold pamphlet is being revised.
Analyst Accreditation Committee - Jeff –
No update.
Steering Committee - Tim –
No update.
Host and Program Committee - Robert –
Henry B will be the new chair. He looks forward to next
meeting. Please send Henry list of current vendors
Bylaws Committee - Andre –
No activity.
Nominating Committee - Cathy Katsikis –
Provided board with overview of members nominated
Field Sampling Committee - Linda –
Thirty nine members attending workshop at Fall Meeting; Region
4 is having a workshop in February.
Executive Committee - Delia –
No activity
Procurement and Subcontracting Committee –
FUTURE BOD MEETING –
January 15, 2010
ADJOURNMENT- 11:57 AM –
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