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Board of Directors - In Attendance : Delia Ivanoff - President Catherine Katsikis - Vice President Robin Cook - Treasurer Juan Manzano - Secretary Elizabeth (Lou) Schneider - Region 1 Director Catherine McGwier – Region 3 Director Jaya Navaqni - Region 6 Director Guests Ming Chen Kim Kostzer

Committee Chairs - In Attendance: Delia Ivanoff - Executive Committee Catherinbe Katsikis - Nominating Committee Linda Hoffman - Field Sampling Committee Carol Barrick - Membership Committee Henry Beauchamp- Host and Program Committee Juan Manzano - Professional Relations Comm. Juan Manzano - Website Sub-Committee Absent- BOD and Committee Chairs Cecilia Arms - Region 2 Director Lovie Hudson - Region4 Director/Mentor Comm. Elizabeth Woods - Region 5 Director Timothy Fitzpatrick - Past Pres/Steering Comm. Andre Rachmaninoff - Bylaws Revision Comm. Jeffrey Goodwin - Analyst Accreditation Comm. Keith Kibbey - New Technology Sub Committee

Call to Order by Delia Ivanoff at 10:06AM 

Motion to Approve May 20, 2009 and August 29, 2009 BOD Meeting Minutes.  Motion to approve Cathy, seconded Robin; approved.

Secretary's Report - Juan  October 27, 2009 FSEA Secretary’s Report
Membership The following data reflect membership as of October 21, 2009.

Total members in good standing (2009 and/or 2010 dues paid): 553, an increase of 47 from the spring but a decrease of 43 from previous fall meeting.
Of these numbers, 27 are Past Presidents and two are Lifetime Members (Fred Hartledge and Silky Labie).
Current Membership:
Region 1: 24
Region 2: 46
Region 3: 90
Region 4: 140
Region 5: 39
Region 6: 195
Out of State: 19 (Mostly past presidents and exhibitors)

Overall final number of attendees for this meeting was 146 which is the highest number since 2005. As of August 26th the online registration has accounted for 15% of the registrations (75) and we had a total of 750 people on the mailing list. (192 -2008 non-renewed members, 33 who attended meetings in 2008 or 2009 who did not pay dues that year, and 9 people who are not members but requested to be on the mailing list).
Respectfully Submitted,
Juan Manzano
FSEA Secretary

Motion to accept the Secretary's report made by Cathie C. andSeconded byRobin; Approved.

Treasurer's Report - Robin  Appended to this summary report are three attachments: 1) Banking Summary report for 2009 to date; 2) Budget Summary for 2009 to date (but excluding the Fall Meeting); and 3) Fall Meeting budget summary to date. (Not available on the website).

The time at which this report was generated, the Society had a closing balance of $31,936.48 in the checking account.

To date, our accountant, Stephen D. Herman CPA, generated our 2008 Form 1096 (Annual Summary and Transmittal of U.S. Information Returns) and accompanying Form 1099 (Miscellaneous Income) for our contractor (Executive Secretary), and both forms were sent to their intended recipients. He also generated our 2008 Federal Income Tax Form 990, which was filed with the IRS.

The Society’s 2008 Not-For-Profit Corporation Annual Report was filed with the Florida Department of State’s Division of Corporations in April of this year.

The Society’s general liability insurance with Travelers Property Casualty Company of America was renewed for the period of February 16, 2009 through February 16, 2010. Additionally, the Directors and Officers Liability insurance through American Professional Liability Underwriters was extended for the period July 5, 2009 through July 5, 2010.

The Society’s tax-exempt status runs from the period of August 12, 2006 through August 31, 2011.

Respectfully submitted,
Robin Cook
Treasurer

Cathie C moved to accept the Treasurer's report; seconded by Juan; approved.

Regional Directors’ Reports

Region 1 - Lou –  No activity

Region 2 - Cecilia –  No activity.

Region 3 - Cathie –  QA workswhop in February

Region 4 - Lovie –  Field sampling workshop February 2010; March or April there will be a social

Region 5 -Elizabeth –  No Activity.

Old Business

Miscellaneous Old Business  – 

1. Meetings frequency - Membership will be polled on meeting frequency. The new board will evaluate logistics, cost and membership input for having two meeting vs. one.
2. Procurement service -The procurement policy consists of the following steps:
   1. Create scope of work for each of the regional workshops needed.
   2. Determine if the existing members are able to provide requested workshop.
   3. Solicit vendors by advertising on web site and list serve.
   4. Review vendors experience, qualification and services to be provided.
   5. Maintain list of qualified vendors for each area of expertise ex. Micro, QA, Sampling.
   6. Region directors will request cost from three qualified vendors if available.
   7. Region director will select vendors based on qualifications, cost and services provided. Jaya and Robin will work on Micro scope of work; Linda will work with sampling committee on sampling scope of work; Delia and Jaya will work on QA and ethics scope of work. Scope of works will be forward to Cathie C. and Juan by December 15 for review by the procurement committee.
3. Executive board term - Cathy C will write up and present to the Bylaws committee – Alternate executive board elections. Two years term, president and Vice president elected odd years, and treasuryand secretary even years.
4. Evaluation of life time membership criteria - Carol will write up and send to board for review
   

New Business

Miscellaneous New Business – 

1. Vendor Participation Options - Provide different venues by which vendors are able to participate at the regular meetings. Henry will come up with summary of options available for board review by December 15th.
2. Constant Contact Internet E-mail Service -Board agreed to get new list serve service for up to 1000 e-mail addresses at a cost of no more than $250.00. Service will allow creation of multiple list groups and professional mailings.
3. Board discussed and approved a bonus of $600 for executive secretary.

Committee Activities – 

Professional Relations Committee - Juan –  No Activity.
Website Sub-Committee - Juan - Updated website; updated forum.
New Technology Sub-Committee - Keith - No new activitiy.

Mentor Committee - Lovie –  Four students will be commuting to the meeting and will be presenting posters.

Membership Committee - Carol Barrick –  The association trifold pamphlet is being revised.

Analyst Accreditation Committee - Jeff –  No update.

Steering Committee - Tim –  No update.

Host and Program Committee - Robert –  Henry B will be the new chair. He looks forward to next meeting. Please send Henry list of current vendors

Bylaws Committee - Andre –  No activity.

Nominating Committee - Cathy Katsikis –  Provided board with overview of members nominated

Field Sampling Committee - Linda –  Thirty nine members attending workshop at Fall Meeting; Region 4 is having a workshop in February.

Executive Committee - Delia –  No activity

Procurement and Subcontracting Committee –  

FUTURE BOD MEETING –  January 15, 2010

ADJOURNMENT- 11:57 AM –