Board of Directors - In Attendance : Delia Ivanoff - President Catherine Katsikis - Vice President Timothy Fithpatrick - Past President Juan Manzano - Secretary Cecilia Arms - Region 2 Director Catherine McGwier – Region 3 Director Lovie Hudson- Region 4 Director Guests Suzanne Rachmaninoff Henry Beauchamp

Committee Chairs - In Attendance: Delia Ivanoff - Executive Committee Catherinbe Katsikis - Nominating/H&P Comm. Linda Hoffman - Field Sampling Committee Lovie Hudson - Mentor Comm. Tim Fitzpatrick - Steering Committee Robert Benz - Host and Program Committee Juan Manzano - Professional Relations Comm. Juan Manzano - Website Sub-Committee Keith Kibbey - New Technology Sub-Comm. Absent- BOD and Committee Chairs Elizabeth Woods - Region 5 Director Jaya Navaqni - Region 6 Director Elizabeth (Lou) Schneider - Region 1 Director Robin Cook - Treasurer Andre Rachmaninoff - Bylaws Revision Comm. Carol Barrick - Membership Committee Jeffrey Goodwin - Analyst Accreditation Comm.

Call to Order by Delia Ivanoff at 10:07AM 

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Motion to Approve May 20, 2009 BOD Meeting Minutes.  Minutes approval postponed to October meeting.

Secretary's Report - Juan  August 28, 2009 FSEA Secretary’s Report
Membership: The following data reflect membership as of 8/26/2009
Total members in good standing (2009 dues paid): 516

Current Membership/Members 1/30/2009
Region 1: 32 /16
Region 2: 58 /18
Region 3: 130 /61
Region 4: 231 /59
Region 5: 61 /15
Region 6: 214 /115
Out of State: 14 (8 are past presidents that left the state, and 6 are exhibitors who have membership)
Of these numbers 27 are Past Presidents and 2 are a Lifetime Members (Fred Hartledge and Silkie Labie).

The online registration has accounted for 15% of the registrations (75).

We have a total of 750 people on the mailing list. (192 -2008 non-renewed members, 33 who attended meetings in 2008 or 2009 who did not pay dues that year, and 9 people who are not members but requested to be on the mailing list).

There were 27 evaluations turned in for spring meeting-All categories were rated as Excellent except the Thursday Session which also received 3 “good” marks for organization.
Here are some of the suggestions provided:
Website Suggestions: forum more user-friendly
Suggestions for these workshops: · This was the “Best FSEA Technical Session and workshops I have ever attended (10 years)” · Gear some sessions toward smaller labs-basic WW and W labs · Demonstrate How to perform a proper LOD test and how to perform the math for the determination of the LODs · Longevity of TNI Quality Manual Future Workshops: · Region 6: Micro; field sampling; wet chem. workshops

Respectfully Submitted,
Juan Manzano FSEA Secretary

Motion to accept the Secretary's report made by Cathy Katsikis; Seconded by Tim; Approved.

Treasurer's Report - Robin  August 25, 2009 2008 Fall Meeting Treasurer’s Summary Report
Appended to this summary report are two tables (not available online)1) the actual budget year to date for August 25, 2009 and 2) the most up to date numbers for the Spring 2009 Meeting.
Regarding the Spring 2009 Meeting, the final number is a bit misleading. The bottom-line represents deposits that have been paid. You will see a line item for deposits that were paid prior to the meeting. The payment that I made to the hotel did not account for that deposit. The hotel did recognize these deposits. I made the decision, based on our current numbers and the uncertainty of next year’s numbers, I paid the entire charge in order to keep the deposit on account intact. So therefore, $5000.00 of that expense will actually go toward next year’s spring meeting.

At the time this report was generated, the Society had a closing balance of $13647.16 in a checking account.

The Directors and Officers Liability insurance through American Professional Liability Underwriters was extended for the period July 5, 2009 through July 5, 2010.

The Society’s tax-exempt status runs from the period of August 12, 2006 through August 31, 2011.

Respectfully submitted,
Robin Cook Treasurer

Motion: Cecilia/Juan; Approved

Regional Directors’ Reports

Region 1 - Lou –  No update

Region 2 - Cecilia –  No activity.

Region 3 - Cathie –  No activity

Region 4 - Lovie –  Sampling workshop schedule for February Social get together in November

Region 5 -Elizabeth –  No Activity.

Old Business

Old Business Action Table  – 

Task ID	Description	Lead
1	Negotiate Tradwinds Contract 8/28/09 completed	Host and Program Committee / Executive board review contract make recommendations. Suzanne can communicate with hotel.
2	Survey membership and exhibitors for frequency and location of meetings 8/28 - Will be handle at next meeting by adding to evaluation form or checking package	Host and ProgramCommittee
3	Policy for procurement and subcontracting of regional training and workshops 8/28 – Committee met, came up with suggestions. A write up will be presented at next meeting.	Procurement and subcontracting committee
4	Seek nominations and evaluate feasibility of changing time served term for executive board 8/28 – Cathy M will write up a summary for board review and then for proposal to general membership	Nominating and Bylaw committee
5	Approve draft SOP for purchasing and Spring and fall meeting 8/28 – Board approval not needed for SOPs	Board
6	Evaluate lifetime membership criteria 8/28 – Carol Barrick is being asked to review criteria and have criteria to present to board next meeting.	Board
7	Web Forum evaluation, increase posting 8/28 – Reviewed forum, and website. Current setup was intended to minimize maintenance time but limits flexibility. Delia will work on promoting forum	Professional Relations Committee

New Business

Miscellaneous New Business – 
1. Fall Meeting
Went over several topics, in specific, surveying membership, referencing how many meetings to have a year, terms for
BOD executive board and finalizing speakers for October meeting.

2. Sampling Committee
Linda wanted to get a feeling for how many sampling sessions the regions needed a year and if training was to be contracted. It was decided that the association would first see if training would be available through the sampling committee trained instructors or membership, and if not then regions would procure services from a list of pre-qualified contractors. Qualification of vendors would be through the procurement committee.

Committee Activities – 

Professional Relations Committee - Juan –  Had a meeting and discussed ideas on how to market the association.
Website Sub-Committee - Juan - Updated website
New Technology Sub-Committee - Keith - No new activitiy.

Mentor Committee - Lovie –  No students as of yet. We might consider having poster at next meeting.

Membership Committee - Carol Barrick –  No Activity.

Analyst Accreditation Committee - Jeff –  No update.

Steering Committee - Tim –  No activity.

Host and Program Committee - Robert –  Speaker list was sent. Final agenda by Wednesday.

Bylaws Committee - Andre –  No activity.

Nominating Committee - Cathy Katsikis –  Nominations posted on website and notices send by listserve.

Field Sampling Committee - Linda –  No Activity.

Executive Committee - Delia –  No activity

Procurement and Subcontracting Committee –  

FUTURE BOD MEETING –  October 28, 2009

ADJOURNMENT- 12:01PM –