In Attendance - Board of Directors: Timothy Fitzpatrick - President  Richard Walker - Past President Delia Ivanoff - Vice President  Andre Rachmaninoff -Treasurer  Larry Teich - Secretary Lou Schneider - Region 1 Director Cecilia Arms - Region 2 Director  Catherine McGwier - Region 3 Director  David Kirschner- Region 4 Director  Elizabeth Woods - Region 5 Director Jaya Navani - Region 6 Director Guests Suzanne Rachmaninoff - Executive Secretary

Committee Chairs: Lovie Hudson - Mentor Committee Lovie Hudson-Membership Committee Delia Ivanoff - Nominating Committee Timothy Fitzpatrick - Executive Committee Richard Walker - Steering Committee David Kirschner - Field Sampling Committee Andre Rachmaninoff - Bylaws Revision Committee Keith Kibbey-New Technology Sub-Committee Jeffrey Goodwin-Host  & Program Committee Jeffrey Goodwin-Analyst Accreditation Committee

Call to Order by Timothy Fitzpatrick at 1415 

Motion to Approve October 18th, 2008 BOD Meeting Minutes- - distributed for review  Unanimously Accepted
  

Secretary's Report - Larry  No Report

Treasurer's Report - Andre  No Report

Regional Directors’ Reports

Region 1 - Lou–  No Report

Region 2 - Cecilia–  No Report

Region 3 - Cathie–  No Report

Region 4 - Dave–  No Report

Region 5 -Elizabeth–  No Report

Old Business

Old Business Action Table – 

Item No	Date Proposed	Action	Date Completed
1
2
3
4

New Business

Committee Activities – 

Professional Relations Committee - Kathy
New Technology Sub-Committee-Keith Keith provided the attached Visio file soon after the updated BOD list was sent out.
Original email distributed to the BOD and Chairs 11/30/07.
The request to pursue evaluations for instruments was requested by Keith for the “testing for trace pharmaceuticals and trace quantities, equipment and needed set-ups.”

Membership Committee - Lovie
Continuation from 10/18 meeting:
Tri-fold Pamphlet - More information requested - 3 types with 3 pages
Membership fees increase from $40 to $45
Cathy/Delia, Larry opposed, Motion carried.

Analyst Accreditation Committe - Jeff
The Accreditation Committee met briefly on October 12, 2007. There are no issues or projects currently under consideration.
Analyst Accreditation Comm. is not currently active although it was decided not to dissolve the committee.
The past presentations will be sent to the BOD for this committee. The BOD will decide some time in the future to pursue.

Host and Program Committee - Jeff
Amended and Continuation from 10/18 meeting:
- From Jeff via email 9/28: The H&P will be submitting a draft SOP/set of guidelines for hotel procurement to the BOD for review. The Draft SOP appears in the policy section below.
- The hotel contract with Tradewinds has financial implications for the FSEA that could be negative. Please review the memo attached, the contract, a letter from Jeff asking for clarification, Tradewinds response, and a price breakdown for electricity. No modifications were made to the contract after it was signed as presented. 
Cathy/Delia motion to go ahead for 2009 contract carried.

Steering Committee - Richard
Continuation from 10/18 meeting:
No report, but Richard was involved in Chairing an Ad-hoc Committee on the DEP 62-160 revisions. See reports below.
A meeting will be scheduled in the near future to address some issues brought to the chairs attention. 

Field Sampling Committee - Dave
Continuation from 10/18 meeting: 
2007 Field Sampling Committee Report October 13, 2007
Region 3 had a very successful Field Sampling Workshop in August of this year. Regional Director Cathie McGwier has two very good field samplers for her Lake County Water Resources Laboratory, even if it’s located on Landfill Road in Tavares, Florida. FSEA members Richard Roof and Isaias Sepulveda are great resources when it comes to sampling the environment. The two day workshop coved groundwater, surface water, drinking water and wastewater sampling. It was well attended and had good remarks about the workshop from the attendees. Cathie did an outstanding job putting on the workshop.
Region 6 is planning their own Field Sampling Workshop later this year. The FSEA is sending two Region 6 members to the October DEP’s field sampling workshop at the TREE-O Training Center.
I would like to add the members that are attending the DEP TREE-O Training to the FSEA Field Sampling Committee. If, the President would agree to add any member that receives field sampling training paid for by FSEA to be place on the Field Sampling Committee, I would check with that member to see if they would like to become a active committee member.
David Kirschner
Chairman of FSC 

Suzanne will send a list of the trainers to Dave so he may request their membership in the Field sampling committee. Completed 11/30/07
CC will try to coordinate with DEP Jacksonville to facilitate a field sampling course. 

Miscellaneous New Business – 

Secretarial Services Contract Renewal-renew contract with Suzanne Rachmaninoff for 1 year.
Larry/Andre Motion to approve Carried
Motion for bonuses for the admin sec. $500.
Cathy/Tim Motion carried.

Needed Policy -
Amended and Continuation from 10/18 meeting:
- An SOP Draft and associated Request for Proposal template for Hotel Meetings is attached for review, comment, and acceptance as policy by the BOD.
Dave/Tim Motion to approve the SOP as a living document carried.
- Suzanne - A refund policy needs to be formalized. There is no specific cutoff date prior to the meetings or workshops which states that a refund can or can not be issued. No-shows are able to defer payments to another meeting or workshop. Hardship cases should be included in this policy. Workshop - 25% administrative fee 2 weeks prior to the workshop. After 2 weeks, no refunds. Hardship cases will be dealt with on a case by case basis.
As stated on the registration forms:
No refunds available for cancellation within 2 weeks of the 1st day of this meeting/workshop. Written cancellation prior to that time will result in a full refund less a 25% administrative fee.
Additional policy not explicitly stated on registration forms:
Cancellation due to hardship will be addressed on an individual basis.
Tim/Cathy Motion to accept carried.
- The Administrative Secretary shall be able to post to the FSEA Website.
Andre/Richard motion carried.
- Larry - Submission of Activity Reports and items to come before the board can not be accommodated a few days prior to a BOD meeting. It does not allow the BOD time to review the items and ask for additional information.
I am proposing that any item not submitted two weeks prior to the meeting shall not be included in the meeting. Recognizing that there are some last minute items, a place-holder must be received two weeks prior to the meeting informing the BOD that the item to be discussed is pending and will be included in its entirety during the meeting. As much information that is available shall be included in the place-holder.
Tabled

Technical Position Papers or New Technology
Continuation from 10/18 meeting:
A committee was formed to address the changes to DEP DRAFT Revisions to 62-160 and list serve announcements distributed through the FSEA on 9/27/07. The committee was chaired by Richard Walker who coordinated several communiqué’s and a teleconference for feedback to FDEP.
Consequently, the issue of MDL was put forth as something that may need FSEA's attention. Attached is a draft single-laboratory procedure developed by a workgroup of the ‘Federal Advisory Committee on Detection and Quantitation Uses in Clean Water Act Programs’ (a.k.a. FACDQ). The procedure is a work-in-progress and is being considered by the FACDQ for recommendation to EPA as a replacement of the MDL procedure currently promulgated under 40 CFR Part 136 Appendix B. One of the authors of the procedure will provide a presentation at the FSEA fall meeting (http://www.fsea.net/). Comments on the procedure and its implications for laboratories are welcome.

Future BOD Meeting –  As soon as Jeff lets the BOD know about Fall 2008 hotel contract.

Adjournment-1800 –  Motion carried unanimously.